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Category: Finance & ComplianceService type: Platform module (subscription)

Payments, E-Invoicing & EBM

Collect, record and invoice every payment automatically — with EBM receipts issued for Rwanda Revenue Authority, no manual capture.

Overview

The Payments module turns every customer payment into a validated, reconciled and tax-compliant record. Invoices are generated automatically, payments arrive through the channels customers already use, and an EBM receipt record is created for each successful payment and synchronised with Rwanda Revenue Authority.

Cash and offline payments are not an exception: they follow strict validation and conditions, queue safely when connectivity fails and sync when it returns.

What is included

Billing & e-invoicing

  • Automatic bill generation and professional e-invoices
  • Invoice status tracking, overdue handling and reminders
  • VAT-aware invoice and receipt amounts
  • Customer-facing payment history and statements

Payment channels

  • MTN Mobile Money and Airtel Money
  • Card payments
  • QR-code payments
  • USSD and offline payment queue with later sync
  • Collector wallets and cash-record workflows with validation rules

EBM & tax compliance

  • EBM receipt created automatically for each successful payment
  • Taxpayer TIN, VAT and net amounts recorded
  • Receipt numbers and RRA invoice references stored
  • No manual receipt entry — customer payments are invoiced and receipted for you

Control & security

  • Fraud profiles, risk scoring and live fraud alerts
  • Payment reconciliation and daily/monthly summaries
  • Full payment audit log
  • Real-time payment status for admins, collectors and customers

Analytics & reporting

  • Collection rate, arrears and method-mix analytics
  • Searchable payment index
  • Exportable management and finance reports
  • Collector performance and ledger entries

Problems we solve

The challenge

Staff re-type payments to issue EBM receipts.

How NexaCore solves it

A receipt record is generated from the payment itself — no duplicate typing, no missing receipts.

The challenge

Cash collected in the field is hard to trust.

How NexaCore solves it

Collector wallets, validation conditions and fraud scoring make every cash record verifiable.

The challenge

Customers pay late because paying is awkward.

How NexaCore solves it

MoMo, Airtel, card, QR and USSD with instant confirmation make paying a one-minute task.

The challenge

Bank statements never match the books.

How NexaCore solves it

Automatic reconciliation matches payments to invoices and bank lines daily.

Business outcomes

  • Faster collection and lower arrears
  • RRA-ready receipts without manual work
  • Fraud and leakage visibility
  • Clean, reconciled cash position

Related services

Accounting & Finance

Cash-flow, bank integration, QuickBooks sync, budgets, ledger, balance sheet and AI anomaly detection, with automatic journals from every other module.

  • Chart of accounts with categories, cost centres and projects
  • Fiscal years, accounting periods and period close
  • Journal entries, recurring journal templates and approval rules
Read more →